Job Details

Introduction

We are seeking a dedicated and detail-oriented Business Administration Secretary to provide high-quality administrative support and ensure the smooth and efficient running of daily office operations. The successful candidate will be responsible for managing schedules, coordinating meetings, and handling official communications with professionalism and accuracy.

Responsibilities

• Manage daily calendars, appointments, and reminders for team members.
• Organize and coordinate meetings, including scheduling and preparation of materials.
• Prepare and draft official correspondence, memos, and formal letters.
• Maintain and organize both electronic and paper filing systems to ensure easy retrieval of documents.
• Handle incoming and outgoing phone calls and emails, responding promptly and routing them to the appropriate personnel.

Technical Skills

• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Advanced Excel skills for data entry, spreadsheets, and reporting.
• Experience with electronic document management and archiving systems.
• Familiarity with email management platforms and calendar tools.
• Ability to operate standard office equipment such as printers, scanners, and photocopiers.