Job Details

Introduction

We are looking for a mid-level Event Coordinator to join our Research & Development team and take ownership of planning and overseeing events and parties, ensuring every occasion runs smoothly from concept to completion.

Responsibilities

• Develop comprehensive event plans, including timelines, vendors, and logistics, for parties and corporate events.
• Supervise on-site execution, ensuring setup, activities, and breakdown meet quality standards.
• Coordinate with internal teams and stakeholders to align event objectives and themes.
• Manage guest lists, invitations, RSVPs, and pre-event communication.
• Operate social media platforms to promote events and engage attendees before, during, and after the occasion.
• Monitor event budgets and track expenses against approved plans.
• Troubleshoot and resolve unexpected issues quickly to maintain a seamless guest experience.

Technical Skills

• Social media management tools (e.g., Meta Business Suite, Hootsuite, Buffer).
• Event planning and project management tools (e.g., Eventbrite, Trello, Asana).
• Microsoft Office / Google Workspace (Excel, Word, Google Docs, Slides).
• Online communication and registration platforms (e.g., Zoom, WhatsApp Business, Mailchimp).
• Basic design tools for promotional content (e.g., Canva).
• Spreadsheet and budgeting tools for cost tracking.